![]() ![]() While the whole team is working to produce deliverables, our main responsibility is to guide the team, remove the potential road blocks and from MS Project 2016 point of view, collect the work performance data to update the project schedule with actuals. Execution:Įxecution is the stage where we have full team on board. We need to negotiate deadlines with stakeholders to keep the plan realistic and executable to deliver the outcome as promised. ![]() Even if it means going beyond imposed deadlines. We have to prepare a plan that is practical and executable. If we crash or fast track the project beyond the feasible limits, our team will not be able to carry out the work as per plan and then such a plan will only be a paper work because it cannot be executed. We are preparing plan that our team will execute. Here feasibility is an important aspect to consider. If the total duration of the schedule is more than expected then we crash or fast track the project to reduce its duration. Once the plan is ready, we optimize the plan by adjusting estimates, discretionary dependencies and resource assignments. After creating a list of resources, we assign them to activities based on who will do what and what all resources are required to accomplish the work. We also identify all types of resources (man, machines, material & money), make a list of resources with all the details such as their availability, unit of measure, their standard rates etc. We create a Work Breakdown Structure (WBS) by breaking down product and project work into smaller pieces up to activity level, enters duration or efforts estimates for each activity, establish dependencies among activities, identify constraints and minimize them as much as possible. With respect to Microsoft Project, a lot of work is done at planning stage. Planning:įor a smooth execution, plan has to be of excellent quality. This way we customize MS Project to work in our environment. In the File -> Options, we should setup some basic options like date format, currency that will be used for project costing, office timing, duty ours on a typical day, number of working hours in a week, number of working days in a month, unit of measurement for duration and work etc. At the start of a project we need to induct MS Project to our project environment vary similar to how we induct a new team member to our project. We need to setup MS Project 2016 if we are using MS Project 1 st time or we have not created a template from our earlier executed projects. The figure also gives an understanding how we have to use Microsoft Project at various stages of project life cycle. Let’s see how various features of MS Project 2016 are used at various stages of the projects and how project 2016 helps in adhering to project management processes. Above figure shows the relationship between project management process groups and Microsoft Project. Microsoft Project is the tool which is used throughout the project life cycle from initiation to closure. MS Project 2016 and Project Management Processes Mapping MS Project 2016 to project management processes ![]()
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